ONLINE SPORTS CLUBS REGISTRATION SYSTEM PROJECT SYSTEM PROPOSAL NAME: MWITA KEVIN SINDA. COURSE: BBIT REGNO: BS205/0057/14. THE PROPOSAL SUBMITTED IN PARTIAL FULFILMENT OF THE REQUIREMENTSFOR THE AWARD OF THE BACHELOR OF BUSINESS IN INFORMATION TECHNOLOGY OF MERUUNIVERSITY OF SCIENCE AND TECHNOLOGY OCTOBER, 2017 DECLARATIONThis project report is my original work and has not beenpresented in any institution for examination.
All the information borrowed fromother sources are explicitly cited and acknowledged.Name MWITA KEVIN SINDA. Registration number: BS205/0057/14.Signature …………………….
Date ……………………. Supervised by:This research project has been submitted as part offulfillment of the requirement for the Degree of Business Information Technology of MeruUniversity Of science and Technologys with my approval as the universitysupervisor. Name: MR.ELI KANGARU Signature ……………..
Date ………………..DEDICATION: Specialdedication goes to my parents, sisters, brother and classmates who helped meduring the project duration and all their support is all unto the lord whoenabled them help me. ACKNOWLEDGEMENT Firstand foremost I would like to thank God for enabling me to successfully designand develop this project. There are several people I would like to thank for theirassistance throughout my project. First of all, the chairman school ofcomputing and informatics, Mr.
Munialo for his continued support towardsempowering us as students to work hard and always be innovative. Secondly to mydedicated lecturer Mr. ELI KANGARU who has been my supervisor, for his support,enthusiasm, encouragement and for his submission to ensuring that I understandthe learning concepts and implement them to the best of my abilities. ABSTRACTNon-computerizedenvironment faces a lot of challenges when it comes to managing recordspertaining to new sports clubs registration in the ministry of SPORTS,YOUTH ANDCULTURE,Online registration system will enable officials in the ministry in chargeof registering the clubs to register new sporting clubs within Kenya, clientswho are the clubs representatives verifying their details, as well as deletingand updating the clubs records. As new clubs are formed on a daily basis,thepopulation in the ministry keeps on growing, the number of clients keepmultiplying, as a result, the number of clients who goes to the ministry toregister their clubs also increases proportionally. Therefore, manualmanagement or file based system has become tedious in the SPORTS,CULTURE ANDYOUTH AFFAIRS ministry environment. Nevertheless, this system will help totransfer the filling system to database management system.
Online sports clubregistration system will help in the storage and management of large number ofsports clubs records. This system ismore efficient, time conscious and safe. Table of Contents DECLARATION.. 2 DEDICATION: 2 ACKNOWLEDGEMENT.
3 ABSTRACT. 4 1.0 INTRODUCTION.. 5 1.1 BACKGROUND INFORMATION.. 5 1.
1.1 Historical background. 5 1.1.2 Theoretical background. 6 1.
1.3 Conceptual backgrounds. 6 1.2 STATEMENT OF THE PROBLEM… 6 1.
4 PROJECT OBJECTIVES. 7 1.4.1 GENERAL OBJECTIVES. 7 1.4.2 SPECIFIC OBJECTIVES.
7 1.5: RESEARCH HYPOTHESIS. 8 1.
6. JUSTIFICATION.. 8 1.6 SCOPE. 10 CHAPTER 2. 11 2.0 LITERATURE REVIEW.
.. 11 2.
1 INTRODUCTION.. 11 2.
3 EXISTING SYSTEM… 12 2.4 EXISTING GAP. 13 2.5 CONCLUSION..
14 REFERENCES: 14 1.0 INTRODUCTION The proposed project of Online sports clubsregistration system aims at solving problems involved in making long queues,human errors and easy retrieval of data. It ensures that a club can registerfor a certificate and obtain it upon printing. It enables the club(s) to renewits certificate online.People usean offline database system to register the groups. These demands for theclients to be physically present. 1.1 BACKGROUND INFORMATION 1.
1.1 Historical backgroundFootball (or soccer as the game iscalled in some parts of the world) has a long history.Football in its currentform arose in England in the middle of the 19th century.Butalternative versions of the game existed much earlier and are a part of afootball history.The first known examples of a team gameinvolving a ball, which was made out of rock,occurred in old Mesoamerican cultures over 3000 yearsago. The ball would symbolize the sun and the captain of the losing team wouldbe sacrificed to the godsThe first known ball game which alsoinvolved kicking took place in China in the 3rd and 2ndcentury BC under the name cuju. Cuju was played with a round ball on an area ofa squre.
It later spread to Japan and ws practiced under ceremonial forms.Otherearlier variety of ball games had been known from ancient Greece.The ball wasmade by shreds of leather filled with air.The first documents of balls filledwith air are from the 7th centuryThe most admitted story however tellsthat the game was developed In England in the 12th century.In thiscentury games that resembled football were played on meadoows and roads inEngland.Besides from kicks,the game involved also punches of the ball with thefist.
It took, however,long time until the features of todays’s football hadbeen taken into practice.For a long time there was no clear distinction betweenfootball and rugby.Tere were also many variations concerning the size of theball,the number of players and the lengh of a matchProper rules for the game were decidedat a meeting in Cambridge in 1848.Another important event in the history offootball came about in 1863 when the first football association was formed inEngland.This also led to a standardization of the size and weight of theball,and also divided the game into two codes:association football and rugbyFootball clubs have existed since 15thcentury,but unorganized and without official status.It is therefore hard todecide which the first football club was. Some historians suggest that it wasthe Foot-Ball Club formed 1824 in Edinburgh.
Earlier clubs were often formed byformer school students and the first of this kind was formed in Sheffield in1855. The oldest among professional football clubs is the English Notts Countythat was formed in 1862 and still exists today.An important step for theemergence of teams was the industrialization that led to larger groups ofpeople meeting at places such as factories,pubs,churches, In bigger citiesfootball teams were established and the new railroads could bring them to othercities’ 1.
1.2 Theoretical backgroundThe current system that is adopted inthe ministry of SPORTS,YOUTH AND CULTURE, takes a lot of time when it comes tothe registration of these clubs. The system is automated but it still needssome paperwork like physical signature of the authorizing personnel like thedistrict officer of the region through which this particular club is formed,therefore if the district officer is not there then there will be noregistration taking place hence taking more time to complete the registration.Also the scope of the registration for the current system is large hence weneed to make it as brief as possible.
The cost of this current system is costlywhen we consider travelling of the client to the central offices forregistration. 1.1.
3 Conceptual backgroundsOnline sports clubregistration can as well be known as e-group registration, is a formof electronic clubsregistration which allows clients to directly register their preffered clubs online withoutgoing to the office of SPORTS,YOUTH ANDCULTURE over the Internet using a web browser. Alternative names are: e-group registrationand e-certificate.1.2STATEMENT OF THE PROBLEM Data insecurity-Recordsand files in the ministry are stored manually thus are not secure and can beeasily manipulated in favor of some clients. Also some records can be misplacedthus leading to data inconsistence.High cost-While going tothe registration offices client must use fare and as to pay high registrationfees.
At the same time storing data manually requires a lot of paper work whichrequire high capital to purchase writing materials.Timeconsuming-Inorder to register their new registration certificates and renewal existingdocument clients must visit different office no matter where it is. Alsoentering data manually require a lot of concentration as data entered wronglycan lead to untidy records during correction, the much time is wasted.Poor strategy-Toretain clients, the ministry need to deliver smooth, effective and efficientservices at the customer’s convenience, currently the ministry cannot offer butportal online management systems will provide best service that client canenjoy always. 1.
4 PROJECT OBJECTIVESThe Ministry of sports,youth and culture onlineregistration system is new computerized systems which will have of both generaland specific objectives which are qualitatively and quantitatively analyzed.These objectives are:1.4.
1 GENERAL OBJECTIVES To develop a system thatwill give the ministry and their clientsan opportunity to access records on one platform and can also register newclients as well as record their details. 1.4.2 SPECIFIC OBJECTIVES 1.To register a large numberof potential clubs This is achieved since many peoplecan access the website at a low cost and register and get the permit instantly.This enables the businessmen to run their business uninterrupted. 2.Toupdate information on various clubs and services at free of cost-The information on the database is updatedupon club registration approval.
The price is low as there is no any personnelinvolved. 3.To design an onlineclub registration certificate. 1.5: RESEARCH HYPOTHESISIfregistration exist, then register a large number of potential clubsIfinformation is updated, then it should be freeIfan online design exists, then register club certificate Developingan error free online sports clubs registration system will assist the clientswho are distantly located from the offices of the ministry to perform the dutyof local registration within their locality. 1.
6. JUSTIFICATIONWorking of the Present System:All thework is done manually on paper and if any natural calamities occur it will takethem time to retrieve information. But the proposed project willprovide the ministry and clients’ chance to access their records whenever they wantAll datais kept in a file and to retrieve this file some time became problem due to thenumber of files that are are too many, while system will safely store andupdate everything hence chance of error and data repetition or data lost isminimized.Online clubsregistration is good for clients because it will enable them to get bestservice within short time possible without queuing and wasting more time whilethe ministry is looking for file.Clientsmust visit the ministry offices if they want to see their necessary documentwhile system every needed information can be accessed by clients wherever theyare.In theministry’s offices one may mistakenlymisplace clients’ file but system ensure data is safely stored in a databaseand retrieved whenever required.Itseconomical and cost efficiency paper work is reduced no need to employ moreworkers because all task is performed by system therefore clients will becharged reasonable price. Disadvantages of Present System:ü Require much man power i.
e. much efforts, much cost andhard to operate and maintain.ü Since, all the work is done in papers so it is very hard tolocate a particular business operator record when it is required.ü Since, the present system is manual all the work is done inpapers and ink by hand so it is much costly and difficult to use and to operateand it is also time consuming.So the automated computerized online clubs registration is muchfeasible, in cost, time, and efforts as compare to the previous manual system. Proposed System:v It is economically feasible-it will only require a singleoperator to operate the system, who is responsible for entering the data intothe database via a user interface provided to him, who can also be able to showall the data in html tabular form so as to provide information regarding theclients who have either taken registration or to take the registration, sinceit requires only a single person to operate the whole system thus reduces thecost to operate the system. v It is technically feasible- since the whole system will bebased on the latest technologies like php and MySQL Server which are the mostrecent technologies to develop web based systems and design databases.v It is Behavioral feasible-since the system is providing anattractive user interface to the operator/end user, so he feels very easy towork onto it.
Response to operator/end user is very fast and very good.1.6 SCOPEAs it is always the case, anything that has got theadvantages tied to it doesn’t lack disadvantages even if it’s one or two. Myproposed system will have many advantages to the ministry of sports,youth andculture though it will have some disadvantages.My proposed system will be much easier to beaccessed by the clients who have little knowledge in computer and it willprovide much functionality to the ministry for them carry out day to dayactivities without much struggle.
By developing the system the following facilities can be obtained:ü Easy to handle and feasible.ü Cost reduction.ü Fast and convenient.ü Increased interaction ofclients and their customers with the county management.
ü Attractive User Interfaceü It is automated computerizedweb based software system.ü It uses latest technologies i.e. MySQL Server.
Therefore,the ministry will have to undertake a training program for some of the newlyemployed personnel in order for them to familiarize with the new implementedsystem. This will cost the county some resources in order to equip theiremployees with necessary skills i.e.
system support. CHAPTER 22.0 LITERATURE REVIEW2.1INTRODUCTIONThepractice of charging an occupational or business license in South Carolinadates back to the earliest municipal charters of the late 18th andearly 19th Centuries.
AlthoughSpartanburg’s charter was issued in 1831, the oldest published Business LicenseOrdinance in the City of Spartanburg’s archive dates to 1915 and includesclassifications forCanvassers/Drummers,Dog and Pony Shows, Feather Renovators, Flying Jennies, Hacks, Hucksters, OrganGrinders, and Scalpers. 2.2 THEORITICAL REVIEW/CONCEPTUAL FRAMEWORKAccordingto Norrow (2003),the business operations of Britain sports clubs especiallyfootball clubs are unconventional. even though they are limited liabilitycompaniesoperating within similar legal and other governance frameworks toother profit led business, they still exist within a different contextemotionally and socially Barros andGarcia (2010) discuss the unusually strong relationship between this companiesand its stakeholders such as its community and its supporters,and notes thatthis relationship is built on a sense of belonging and identity. Furthermore,this sense of belonging and identity is a core factor behind the unusualbusiness behaviour and decision making that occurs generally within footballclubs,in particular, the insatiable drive for success on the field anddisregard of financial stability (mose, 2011) Tzymanski(2008) compares the premier league to the banking businesses that failed duringthe financial crisis,describing it as an association of distraught businessesled by extravagant salaries and lifestyles, decisions making driven by shortter gain rather than long term success,weak regulation and managers who thinkthey can risk everything because the business is too large or too big to fail.
According to cammiras dos el (2001), the way clubs reached this juncture isquite similar of that which led to financial crisis.To buy the costly stars,theclub owners borrowed money from banks.By continuing to do this they created akind of bubble. 2.
3EXISTING SYSTEMThe system has existed in various forms though not exactly the way wehave developed it .Example is the online HELB application .One inserts therequired data which is verified and given a chance to print a form forwarded totheir office .A more businesslike is the jumia which enables people to shoponline .It has proved excellent for these systemsAdvantages of thesystemsü The system will help them to gain expertise and commandover this sector.
ü Itis easy to Maintenance proper data records by storing it in different forbackup.ü Clientare actively participated in all operations involved. ü Updatingclient’s record is automatically done once record is entered and errors are minimized.ü Clientregistration report is generated and errors easily detectable. ü systemprovide full solutions that minimize the Cost of Ownership Disadvantages of thesystemü Theonline registration will require one to be a computer literate to be able toapply online. Also the ministry may receive the wrong information online fromthe applicants by trying to cheat.
ü Sendingdetailed group information online can present a security risk for theapplicants.ü Internetservice drop-offs and system timeouts can result in the loss of applicationcontent at any point throughout the process, forcing potential back to the beginning and entertheir details from scratch.ü Notall customers know how to operate computer and to adapt the systemfunctionality may take time. 2.4 EXISTING GAP Thesystem willbe able to provide unique services that have not yetbeen provided before by the present system in the ministry of gender and socialwelfare. The system will be highly secure, be able to replace paper work whichis very expensive due to purchase of papers, it will provide enough securityand solve the problem of information loss, incorrect entrance of data andunauthorized access to data of admission office management.Thesystem will be able to reduce the time taken to access interested clients andtheir customers’ details through manual paper work since this information willbe stored in a single centralized database and many clients will be served in aless time.Thesystem will increase effectiveness of the ministry’s management due toreduction in cost of expenditure.
2.5CONCLUSION The various management information systems fromthe review of the related work provides solution to Ministry with a very widepopulation of residents all over the country who were applying for variousservice every day-to-day and does not suit the current situation in the countrydue to manual paper work which slows down the process thus wastes lots of time.The proposed onlinegroup registration system will be developed to suit the specific needs of thecountry residents thus providing unique features to facilitate operations ofthe ministry of gender and social welfare.2.6:PROJECT LIMITATIONThe system will be limited to userswho have internet access and devices that are able to access internet otherwiseone won’t be able to access the service of registering their group online.REFERENCES:• System analysis and design, 5th edition,author: John satzinger, Robert Jackson, Stephen Burd• Bell, Thomas E., and T.
A. Thayer. Problem?Proceedings of the 2nd international conference on Software engineering. IEEEComputer Society Press, 1976.• Earl, M.
J (1989) management strategy forinformation technology, prentice Hall, New York• Weill, p. and Ross, J.W (2004) I.TGovernance