Communication: New communication methods have brought a change to howpeople are working, this includes the ways in which they work in and how theywork together, for instance, the facilities used by the employees and thetechnology being used by them. It is almost impossible to be in a work-placethat does not incorporate technology and its advancements in theircommunication techniques. Overall ICT has affected the standards of the workplacesin regards to technology and its much advancement that it offers to thecompanies and firms, as well as individual workers too. Email Description: Electronic mail, which today is referred to as E-mail, whichmost people use.
It is used in the essence of communication as either forwork-related purpose or socializing, however, the email system not only has theability to send written messages across instantly it is also used for recordkeeping and tracking important information as a contact alternative.The email is a system sending information electronically viacomputer in order to get a message or important information across to anotherperson by using telecommunications (links between computers). Non-internet alternatives A non-internet alternative way of emailing is through thepost, land-lines, and cell phones or face to face. Some ofthese alternatives are time-consuming and take a long time to do and couldcost you money if they’re far away. Before the emailing system existed, manypeople used these alternatives methods just to get their message through toother people. Soon systems were developed to link compatible mail programsbetween different organizations over dial-up modems or leased lines,creating local and global networks.
Target audience An Email can be used by anybody and doesn’t have a narrowtarget, although saying this it is obvious you would not want very youngchildren getting into the habit, so children are unlikely to be emailing. Butemailing is clearly applicable to anyone who uses a computer. I would preferpeople over the age of 10+, people who work or have jobs. I personally believemost teenagers don’t use email but instant messaging services instead. Advantages: – Emails aredelivered extremely fast when compared to traditional post. – Emails can besent 24 hours a day, 365 days a year.
– Web-mail means emails can be sent and received from any computer,anywhere in the world, that has an Internet connection. – Cheap – when usingbroadband, each email sent is effectively free. – Emails can besent to one person or several people. – Emails are fast.They are delivered at once around the world.
No other form of writtencommunication is as fast as an email. – Emails do not usepaper. They are environment-friendly and save a lot of trees from being cutdown.
Disadvantages: – The recipientneeds access to the Internet to receive email. – No guarantee themail will be read until the user logs on and checks their email. – Emails may carryviruses.
These are small programs that harm your computer system. They can readout your email address book and send themselves to a number of people aroundthe world. – Your mailbox mayget flooded with emails after a certain time so you have to empty it from timeto time. – Many people sendunwanted emails to others. These are called spam mails. It takes a lot of timeto filter out the unwanted emails from those that are important.
– Your files couldget hacked by people on the internet which means they could gain access to yourpersonal information. Possible enhancements – You shouldinstall anti-virus software that defends against viruses/errors from occurringon your computer. – To stop anypop-ups from happening, you should add an extension called “ad block” on yourMozilla Firefox or Google Chrome. – Make a back-upeither by using drop-box or Google drive along with putting a password toprotect your files from hackers. Fitness for purpose Email is fit for purpose because it does what it says. Mostpeople use email because it sends messages instantly. You can send almostanything and receive anything at any time.