· The inceptionof the idea: the firstin implementing a new HRIS is the inception of the idea. ABC finance is fullyaware that they need a new HRIS because of the current changes they are facingin their environment both externally and internally such as increasingglobalization, new and innovative technologies, changing demographics anddemands of customers, increasing deregulation, and competition in the industryhave forced the firm to be more competitive by reducing costs and offeringinnovative services. These changes havemade ABC finance realizes the importance of a new HRIS system because the oldHRIS system will only keep the company backward.· Planning:The next phase of the implementationprocess in the planning phase. The aim of this stage is to figure out the scopeof the problems of ABC finance and consider solutions (Innovative architects,2017).
This phase is when specialist such as the project manager, steeringcommittee/project charter, and implementation team gatherrequirements and analyze all the aspects of a future software product. Thedevelopers should understand ABC finance requirements; identifying, whatexactly they want and what issues can occur in the implementation process. Thisstage requires crucial communication between stakeholders, project team, andusers (ITJournal, 2014). · System Analysis and Requirement: in this phase, business requirements are gathered. It also involvesprioritizing and documenting ABC finance HR information thoroughly. This phaseis the core focus of both the project managers and stakeholders.
Therewill be meeting held between the managers, stakeholders and any other relevantcommittee that will be held in order to determine the requirements for example,Who will operate the system? How will the system be used? Whatinformation or data should be inputted intothe system, what data should be output by the system? All these questions should be answered in therequirement-gathering phase. After requirement gathering,these requirements are analyzed for their validity and the possibility ofincorporating the requirements in the system to be developed is also studied (ISTQB, 2017).· Design: Based on the urgency ABC finance needs a to implement a system, a newsystem must be designed. This phase is called system design. This is the mostimportant/crucial phase in the development of a new system. The design of thenew HRIS can occur in 2 stages: Logical and physical design (Kavanagh.et al 2012). “The logical system design arrived at asa result of system analysis and is converted into physical system design.
Inthe design phase, the SDLC processcontinues to move from the “what” questions of the analysisphase to the “how”. The logical design generated duringthe analysis is turned into a physicaldesign – a detailed description of what is needed to solve originalproblem”. Input, output, databases, forms, codification schemes and processingspecifications are drawn up in detail. Control process, data structure, documentation,training, procedures for using thesystem, taking backups and staffing requirement are also decided at this stage (NIOS,2017)· Software implementation: When the understanding of system requirements andspecifications of ABC finance is achieved and finalized then the implementationof the software will be initiated. This is theactual construction process after having a complete and illustrated design forthe new system. When the system design document has beenreceived, the work is then divided intomodules/units and actual coding will start.
The actual code is written here if ABC finance system contains hardware,then this implementation stage will consist fine-tuning and configuration forthe hardware to reach certain requirements and functions. In this stage, the system is fit to be deployed and installed in ABC financepremises, ready to become running, live and productive, training will berequired for end users to ensure that the system can be operated and to getfamiliar with it (Alwan, 2015). · Maintenance: After the implementation of the new system in ABC Finance, the maintenance phase comes next. The periodic maintenance ofthe new system will be carried out to ensure that the system won’t become outdated.This maintenance will involve changing the old hardware and continuously assessing the new system’s performance, alsoproviding current updates for specific components to ensure it meets the accuratestandards and the newest technologies to defend itself against threats (Alwan,2015).1.
What are theMajor Challenges?· Change management:A major challengeABC Finance is facing the ability tomanage change. After the restructuring of the organization, there waslittle emphasis on managing the change issues during restructuring, and, as aresult, some of the areas in the business lines are still coming to terms withthe change and have become highly suspicious of new programs and initiativesthat emanate from corporate services and information services. Which makes theflow of work inefficient. · Communication:Communication is very vital forevery organization.
Getting everyone “Involved” plays a major role in thegrowth of every company. Lack of communication is major challenge ABC Financeis facing. The “head office” is too concerned with itself and does not takeinto account the needs of other areas and locations. In the past, employees andmanagers from various geographic locations have complained that the centraladministration has done a poor job of including or consulting them whendecisions are being considered. Also,different functional departments within the firm have rarely collaborated witheach other to solve organizational issues. It is important that seniormanagement needs to keep lower employees involved and up to date.
Other challenges ABC financeis facing is the internal and external changes in the organization. Externally:increased globalization, new innovative and innovative technologies, changing demographics and demands of customers,increasing deregulation and internally:there is a shift from client focus to theproduct over the past few years and there has been a movement towarddelivery of online services. 2.